Do you have data already stored in a digital format? If so, automated or bulk data entry is usually an option.

Importing Data from H.E.R.P. (

  • Log into your H.E.R.P. account
  • Click on "Export My Records" on the menu on the left side of the site.
  • Choose what ever criteria you need to filter your exports, or leave them empty to export everything.
  • Select CSV as the format and click the "Export" button.
  • Log into your HerpMapper account if you are not already.
  • Click on your username in the upper right-hand corner, and select "My Account"
  • Scroll to the bottom of the page, and click on "Import My Records From H.E.R.P"
  • Click on the button to choose a file from your computer, and choose the CSV file that was exported from H.E.R.P. in the above steps.
  • Click on "Import"

Importing Data from iNaturalist

  • Log into your iNaturalist account
  • Once logged in, select Your Observations along the top of the page.
  • Click Filters in the upper right, and then click, **Download* on the bottom right-hand side of the popup
  • Select Show only reptiles and amphibians
  • Minimally, include following data fields with your export:
    1. All "Basic", most "Geo", and all "Taxon" fields (note these are selected by default)
  • Optional fields that may be valuable:
    1. field:dead or alive
    2. field:sex (if known)
    3. field:range anomaly
    4. field:introduced
  • Select, Create Export and then download the file to your computer
  • Send file to: [email protected]

Importing Data from Spreadsheets and other Digital Databases

To maintain the highest level of data quality, HerpMapper requires data to include the following:

  • Observer Name
  • Date
  • Latitude and Longitude (this can be from a GPS, Google Earth, etc. - please specify method)
  • Scientific Name (if unknown, include as "unknown")
  • Photo or Audio Voucher (ideally with a photo or audio voucher number in the spreadsheet corresponding to an .jpg or .mp3 file) Note: We can work with contributors on a case by case basis if data are not formatted in this way
  • Send data file(s) to: [email protected] (we can arrange a way to bulk transfer images after initial contact)

If you have any questions or concerns please see our F.A.Q. page, or contact: [email protected]